The Learning Away Consortium, managed by the Council for Learning Outside the Classroom (CLOtC) is committed to protecting and respecting your privacy.

This policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

This information will be used at all times in accordance with the terms of either this privacy policy or other terms that you will be made aware of when you provide us with the information and will be subject to the UK Data Protection Act 1998 and General Data Protection Regulations (2018). The data controller is the Council for Learning Outside the Classroom.

Information we may collect from you

We may collect and process the following data about you:

  • Information that you provide by filling in forms on our site www.learningaway-org-uk.stackstaging.com. This includes information provided at the time of subscribing to any services, posting material or requesting further services. We may also ask you for information when you report a problem with our site.
  • If you contact us, we may keep a record of that correspondence.
  • We may also ask you to complete surveys that we use for research purposes, although you do not have to respond to them.
  • Details of your visits to our site [including, but not limited to, traffic data, location data, weblogs and other communication] and the resources that you access.

Cookies

Cookies are small text files made by your web-browser when you visit a website. We use cookies in order to improve your experience of the site, collect anonymous statistics about visitor numbers, and so you can interact with social media. If you would like to turn off these cookies you can do so through your browser – this is usually via the Options, Settings or Preferences menu.

Below are explanations of the cookies we use and why:

Google Analytics

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This cookie is used to determine unique visitors to the site, and is written upon your first visit to this site from your web browser. The cookie is updated with each page view, and expires 2 years from being set or updated.

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This cookie is used to establish the length of your visit to the site. The cookie is updated with each page view, and expires 30 minutes from being set or updated.

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This cookie stores the type of referral used by you to reach your site, whether via a direct method, a referring link, a website search, or a campaign such as an ad or an email link. It is used to calculate search engine traffic, ad campaigns and page navigation within the site. The cookie is updated with each page view, and expires 6 months from being set or updated.

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This cookie may be set from some pages which are used to track file downloads, or which are used in advertising campaigns. The cookie is updated with each page view, and expires 2 years from being set or updated.

Further Information

WordPress

wordpress_

WordPress cookie for a logged in user.

Duration: session

wordpress_logged_in_

WordPress cookie for a logged in user.

Duration: session

wordpress_test_

WordPress cookie for a logged in user.

Duration: session

wordpress_test_cookie

WordPress test cookie.

Duration: session

wp-settings-

WordPress also sets a few wp-settings-[UID] cookies. The number on the end is your individual user ID from the users database table. This is used to customize your view of admin interface, and possibly also the main site interface.

Duration: 1 year

wp-settings-time-

WordPress also sets a few wp-settings-{time}-[UID] cookies. The number on the end is your individual user ID from the users database table. This is used to customize your view of admin interface, and possibly also the main site interface.

Duration: 1 year

IP Addresses

We may collect information about your computer, including where available your IP address, operating system and browser type, for system administration and to help us make improvements to the site. This is statistical data about our users’ browsing actions and patterns, and does not identify any individual.

Where we store your personal data

The data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area (“EEA”). It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. By submitting your personal data, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

Uses made of the information

We use information held about you in the following ways:

  • To ensure that content from our site is presented in the most effective manner for you and for your computer.
  • To provide you with information, products or services that you request from us or which we feel may interest you, where you have consented to be contacted for such purposes.
  • To allow you to participate in interactive features of our service, when you choose to do so.
  • To notify you about changes to our service.

 Disclosure of your information

We may disclose your personal information to third parties:

  • In the event that we sell or transfer the Learning Away programme, in which case we may disclose your personal data to the other party.
  • If we are under a duty to disclose or share your personal data in order to comply with any legal obligation.

 Your rights

You have the right to ask us not to process your personal data for marketing purposes. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your data. You can also exercise the right at any time by contacting us at learningaway@lotc.org.uk

Our site may contain links to and from external websites. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

Access to information

The Act gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act. Any access request may be subject to a fee of £10 to meet our costs in providing you with details of the information we hold about you.

Changes to our privacy policy

Any changes we may make to our privacy policy in the future will be posted on this page.

Contact

Questions, comments and requests regarding this privacy policy are welcomed. Please contact learningaway@lotc.org.uk